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Table of Contents
Article I - OrganizationSection 1: Name
Section 2: Purpose
Article II - MembershipSection 1: Active Members
Section 2: Advisor(s)
Section 3: Service Requirements
Article III - OfficersSection 1: Titles
Section 2: Duties
Article IV - ElectionsSection 1: Officers
Article V - MeetingsSection 1: Type
Section 2: Absenteeism
Section 3: Parliamentary Authority
Article VI - Property and FinancesSection 1: Property
Section 2: Finances
Article VII - Impeachment, Succession, and RemovalSection 1: Impeachment
Section 2: Succession
Section 3: Removal of Member
Section 4: Removal of Projectionist
Article VIII - AmendmentsSection 1: Procedure
Article I - Organization
Section 1: Name
The name of this organization shall be the "Film Board," hereafter referred to as the Board.Section 2: Purpose
The purpose of this organization shall be to promote low cost, quality movie entertainment to the students, faculty and staff of Michigan Technological University.Article II - Membership
Section 1: Active Membership
1. The Board shall have no more than forty (40) MTU students enrolled full-time with a most recent semester and cumulative GPA of 2.00 or higher, at the time of selection as members.
2. Membership shall be by application and subject to a majority vote by members of the Board at a regularly scheduled meeting.
3. In compliance with Michigan Technological University board of control, equal opportunity policy affective 07-20-1990, the board will not discriminate on the basis of race, religion, color, national origin, age, sex, sexual orientation, height, weight, or marital status. The organization is also committed to the policy of not discriminating against persons with disabilities or veterans.
4. Termination of enrollment as MTU students implies termination of membership with the Board. Application for reinstatement of membership shall entail the guidelines followed by the new applicant (see Article II, Section 1.2).
Section 2: Advisor(s)
1. The advisor(s) shall be chosen from the MTU faculty and/or staff and approved by a majority vote of the membership.
2. The advisor(s) do not have voting privileges and may not be an officer in the organization.
3. An advisor is to be co-signer of all checks.
Section 3: Service Requirements
1. All active members are required to fill the service requirements established by the Board. These requirements must be approved by a majority vote of the Board (see Service Requirements). Changes to the service requirements need to follow the same procedure as proposing a change to the Constitution.
2. Failure of an active member to fulfill these requirements for two consecutives terms will serve as grounds for dismissal from the Board and denial of benefits of being a member of the Board.
Section 4: Compensation Policy
1. Members of the Board shall be compensated for their services according to the guidelines of the Film Board Member Compensation Policy.
2. Changes to the compensation policy need to follow the same procedure as proposing a change to the Constitution.
Article III - Officers
Section 1: Titles
1. The Board shall have four (4) officers and five (5) supervisors:
a. President
b. Vice-President
c. Treasurer
d. Secretary
e. Equipment Supervisor
f. Publicity Chair
g. Web Page Chair
h. Concessions Chair
i. Advertising Chair
Section 2: Duties
1. The President is:
a. Responsible for the ordering and scheduling of all movies.
b. Responsible for keeping and signing all rental agreements and contracts.
c. The presiding officer at all meetings.
d. An ex-officio member of all committees.
2. The Vice-President is:
a. Responsible for all Film Board's social activities.
b. Responsible for the recruitment and orientation of new members.
c. Responsible for overseeing that the Service Requirements are met.
d. To take the place of the President in his/her absence.
e. To preside over any meeting at which the President is absent.
3. The Treasurer is:
a. Responsible for all monetary assets of the Board.
b. To give monthly report of all monetary holdings of the Board.
c. A co-signer of all checking and savings accounts of the Board.
d. To conduct all monetary transactions of the Board.
4. The Secretary is:
a. Responsible for recording of minutes at all meetings of the Board and dispersing them at the following meeting.
b. Responsible for maintaining attendance records.
5. The Equipment Supervisor is:
a. Responsible for overseeing and maintaining the use of the Board's equipment.
b. Responsible for overseeing the return of all the Film Board's films.
c. Responsible for the training of new projectionists.
d. A member of the committee which hires new projectionists.
e. Responsible for maintaining insurance for all of the Board's equipment.
f. Responsible for scheduling projectionists.
6. The Publicity Chair is:
a. Responsible for the production and distribution of each quarter's movie schedule ("Term List").
b. Responsible for all movie publicity.
7. The Web Page Chair is:
a. Responsible for keeping and maintaining the Board's World Wide Web pages.
b. Responsible for getting updated information submitted to the campus student organization server in a timely manner.
c. Responsible for Film Board publicity by way of the Internet.
d. Responsible for reporting to the Publicity Chair on a weekly basis.
8. The Concessions Chair is:
a. Responsible for stocking supplies for concessions sales.
b. Responsible fore returning empty drink cans.
9. The Advertising Chair is:
a. Responsible for recruiting companies and student organizations for advertising with the slide projector.
b. Responsible for putting together contracts with organizations using slide projector.
c. Responsible for dealing with all monetary transactions as negotiated in the contracts.
Article IV - Elections
Section 1: Officers
1. Nominations shall be held between the tenth and fifteenth weeks of Fall Term.
2. Officers shall be elected no later than the last meeting of Fall Term. A simple majority vote is required to be elected.
3. Officers must be members of the board for 15 weeks before taking office.
4. Officers must be full-time students and have a more recent semester and cumulative GPA of 2.00 at the time of election.
5. No single individual may hold more than one position.
6. The term of office for all officers and supervisors lasts from the beginning of the fifth week of Spring Term through the end of the fourth week of Spring Term the following year.
Article V - Meetings
Section 1: Type
1. Regular meetings shall be held at a designated time and place to be determined by the Board.
2. Special meetings may be called by the President, an advisor, or four (4) members of the Board.
Section 2: Absenteeism
1. Attendance at Board meetings is required by all Board members.
2. The President or an Advisor must be contacted before an excused absence may be given. The following circumstances are excusable:
a. Test (including studying)
b. Another Board function
c. Illness
d. A class
3. Voting privileges will be denied for a member who has three (3) unexcused absences in one term. Three unexcused absences will also serve as grounds for dismissal and denial of the benefits enjoyed by being a member of the Board.
Section 3: Parliamentary Authority
1. Authority will be given as established in Robert's Rules of Order - Newly Revised.
2. Fifty-one percent (51%) of the voting members shall constitute a quorum. A quorum is required to transact official business. Unless specified, all voting requires a simple majority.
Article VI - Property and Finances
Section 1: Property
1. All property of the Board will be used to promote the organization's objectives.
2. No property will be used to promote the personal benefit of members or officers.
3. All property (such as projectors, splicers, speaker, etc.) shall be maintained as stated in Article III, Section 2.5a.
Section 2: Finances
1. All monetary assets will be kept in a local banking institution.
2. Sound bookkeeping and accounting principles shall be practiced at all times.
3. All monetary disbursements by the Board shall be paid by checking signed by the Treasurer and an Advisor (Article II, Section 2.3).
4. Any monetary transaction of the Board's funds exceeding twenty-five dollars ($25.00) shall require approval of the Board. This shall exclude the bills paid to the film companies.
Section 3: Dissolution
1. Upon dissolution of the Board, all property shall be sold and all monetary assets shall be given to the general scholarship fund of Michigan Technological University.
Article VII - Impeachment, Succession and Removal
Section 1: Impeachment
1. The Board shall have the sole power to impeach any appointment of officer on the grounds of malfeasance, misfeasance, or nonfeasance of his/her duties as outlined in the Constitution by a seventy-five percent (75%) vote of the entire Board.
Section 2: Succession
1. Vacated positions shall be filled by members elected at a regularly scheduled meeting. He/she will complete the previous officer's term of office.
Section 3: Removal of Member
1. The Board, upon recommendation of the President or any two active members, shall have the sole power to remove a member on the grounds of failure to fulfill his/her service requirements as established by the Board. A two-thirds (2/3) majority vote of the entire Board is required.
Section 4: Removal of Projectionist
1. The Board, upon recommendation of the Equipment Supervisor or any two active members, shall have the sole power to remove any projectionist on the grounds of failure to fulfill his/her duties as outlined by the Board. A two-thirds (2/3) majority vote of the entire Board is required.
Article VIII - Amendments
Section 1: Procedure
1. Amendments to this document must be submitted in writing at a regularly scheduled meeting.
2. Amendments are read and automatically tabled without discussion until the next regularly scheduled meeting at which time ratification takes place. A seventy-five percent (75%) affirmative vote of the members in attendance (See Article V, Section 3.2) is required for passage.